Tax Time and the IRS: In a Nutshell

tax time and the irs

Tax Time and the IRS: In a Nutshell

Many people are likely to feel panicked during tax time this year, and the IRS is trying to reduce this panic by offering some helpful tips. This is Tax Time and the IRS in a nutshell so everyone knows where the IRS stand and how they can plan accordingly for their taxes.

 

Axed Notice

The IRS announced last week that it would not be sending out automated warnings to filers whose taxes are overdue, as the agency continues to struggle with a backlog of about 6 million unprocessed individual returns.

“In many situations, the tax return may be part of our current paper tax inventory and simply hasn’t been processed,” said an IRS spokesperson in a statement. “Stopping these letters — which could have been sent to thousands of taxpayers — will help avoid confusion.”

It will also avoid angst, Charlotte Crane, a law professor at Northwestern University, added. “Ordinarily, the IRS has computers set to send notices to taxpayers warning them when a tax return is overdue,” she said in an email. “But right now, there’s a big backlog of taxpayers’ returns that have been filed but have not yet been processed.”

 

Crane says that many taxpayers who have filed their returns are actually in good standing with the IRS because they have made payments through withholding, estimated tax payments or by paying the taxes due when they file their return, even though their returns haven’t been fully processed.

Instead of sending an alarming automated notice to a taxpayer who has filed a return that has not yet been processed, the IRS has opted to wait to send an alert once the missing return is actually discovered.

Brian Marks, who leads the entrepreneurship and innovation program at the University of New Haven, says, “It’s a prudent move on the IRS’ part.” “With this enormous backlog of unprocessed tax forms as a result of the pandemic, this is a wise approach,” he said. “It helps to minimize the confusion and will help the IRS get on with their main task, which is processing tax forms.”

 

Left to dry

Due to the IRS not receiving increased funding to help it operate better. The agency is struggling to hire more workers, modernize its computer system, and coupled with pandemic-related constraints, the IRS has been seen to have a hard time processing tax filings in a timely fashion.

The IRS has about a million tax returns to process at the beginning of the filing season, but this year that number is expected to reach six million, according to the agency. “Our employees have worked hard, long hours during the pandemic to assist taxpayers and successfully modify our systems, despite lacking the funding that we need to adequately serve the American people,” IRS Commissioner Chuck Rettig said.

The IRS has stopped sending CP80 notices to taxpayers who have made a payment and appear not to have filed, spokesman Eric L. Smith said.

“Due to processing delays for 2019 and 2020 tax returns, the issuance of CP80 and CP080 (Unfiled Tax Return — Credit on Account) notices has been suspended,” the IRS said . “If you receive a notice for your 2019 return and you filed more than six months ago, please refile the return. If you receive a notice for your 2020 return DO NOT refile.

A lot of IRS centers where paper forms are accepted for processing were forced to close their doors due to Covid. Due to the closure of the IRS Centers, coupled with budget cuts, the IRS has seen its staff count reduced by about 25%.

The Internal Revenue Service was inundated with an increased workload when the federal government introduced programs aimed at helping the country through the pandemic, such as expanded child tax credits and stimulus payments.

As John Koskinen, former IRS commissioner under Presidents Barack Obama and Donald Trump, told The Washington Post recently, “By definition, no matter how much more efficient you are, you can’t lose 25 percent of the workforce and assume you can do the same volume of work.”

The April 18 tax-filing deadline for income earned in 2021 has been set by the Internal Revenue Service. There are no plans to extend that deadline this year, the agency said.

 

In a nutshell

The IRS has had its work cut out for them for the past year especially when Covid hit and they had to shave their workforce off by 25%. A staggering figure especially when they are expected to continue with the workload they have with a reduced workforce. They are doing some steps to streamline the process by axing a notice that causes confusion to taxpayers. They hope that this move could help them finish their backlog from the previous years.

Dealing with the IRS is a tiresome ordeal, but the good thing is you don’t have to! Send us a message today and let our experienced tax professional deal with the hassle of doing your taxes and dealing with the IRS!

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IRS To End One Type Of Taxpayer Notice This Year

IRS to stop sending a notice this year

IRS To End One Type Of Taxpayer Notice This Year

Tax News

The Internal Revenue Service said it will temporarily pause one of its notices to taxpayers, in an attempt to reduce aggravation during the tax-filing season that has plenty of challenges. While tax-practitioner organizations applauded the step, they said there was more the IRS could do to help taxpayers lower their blood pressure.

 

Welcome News

The IRS said that it was suspending notices issued when the agency’s systems show a tax bill has been paid but no income-tax return has been filed. If the IRS has your return in physical form, you’ll receive a notice that it’s been received, the agency said. “Stopping these letters — will help many taxpayers avoid confusion,” the IRS said.

According to Erin Collins, the IRS’ National Taxpayer Advocate, as of late December the IRS was coping with a backlog of 6 million unprocessed tax returns, 2 million unprocessed amended returns, and 5 million pieces of taxpayer correspondence. In response, U.S. senators and a coalition of tax-preparer organizations suggest that the IRS use various tools to smooth out the filing season this year, including a brief pause for the coming months on all automated collection and compliance notices.

 

The Problem

The IRS, however, said that it has to send the letters because, in many cases, it is legally required and cannot stop just because Congress has not modified the law. “We will continue to explore areas where the IRS can make changes and are in the process of reviewing the full set of notices that we send to determine where we can make adjustments while we continue to work through unprocessed returns and taxpayer correspondence,” said the agency.

“The actions taken today by the IRS signal the desire to help taxpayers, but we believe there is more they can do,” said Barry Melancon, President, and CEO of the American Institute of Certified Public Accountants, one of the tax groups that disagrees with the IRS’s assertion that legislative action is needed to suspend the issuance of notices.

If you got a Child Tax Credit (CTC) advance payment in July through December, don’t be surprised if your tax bill looks different next year. Some notices on prior CTC payments are incorrect, according to some tax professionals.

The IRS pointed out that the problems with “Letter 6419” are isolated.

“The IRS is reviewing the situation, but we believe this is a limited group of taxpayers involved out of a much larger set of advance Child Tax Credit recipient,” the agency said in a statement Thursday. “There is no indication to support speculation that this could involve hundreds of thousands of taxpayers.”

 

Bottomline

The IRS is making a substantial step to ease the process of doing taxes. However, tax groups and tax advocates say that they can do more to make the lives of taxpayers easier when tax day comes. As a taxpayer, news like this can be overwhelming since it adds up to the already vast information needed to properly file your taxes. If you don’t want to tangle or burden yourself with keeping up with the latest tax news, you can always talk to a tax professional! Send us a message today and we’ll help make your life as a taxpayer easier.

Get in touch with us today!

 

Cryptocurrency Tax Filing for 2022

bitcoin on the dollar

Cryptocurrency Tax Filing for 2022

If you invested in cryptocurrencies last year, don’t panic! Tax season is just around the corner, and if you’re unsure about how to compute your cryptocurrency tax filing for 2022, we’ve got you covered!

In 2021, interest in cryptocurrencies like Bitcoin spiked among investors of all ages—more than half of current Bitcoin investors began investing in the last 12 months, according to a recent study by Grayscale Investments. The crypto market hit multiple all-time highs and lows throughout the year, leading to large gains and losses for many investors.

It’s no surprise that crypto tax season is now upon us, as “crypto did a lot of exciting things in 2021, and then there’s a lot of people that got into crypto in the last 12 to 24 months, so it might be their first time paying crypto taxes,” says Laura Walter, a certified public accountant and founder of Crypto Tax Girl.

While the vast majority of crypto traders can simply report their gains and losses as taxable events, more active traders may run into some issues when their returns are not reflected in their tax returns.

Here are the things that you need to know about Cryptocurrency Tax Filing for 2022.

 

When to Report Cryptocurrency Trades on Your Tax Return

Purchasing Cryptocurrency with Dollars

Some people think they have to pay taxes on cryptocurrency, but buying virtual currency with U.S. dollars and keeping it within the exchange where you made the purchase or transferring it to your personal wallet does not mean you’ll owe taxes on it at the end of the year.

If your only crypto-related activity this year was purchasing a virtual currency with U.S. dollars, you don’t have to report that to the IRS when you file your Form 1040 tax return.

Trading Cryptocurrency

The IRS considers cryptocurrency a kind of property — at least for tax purposes. This means that if you sell your crypto for cash, trade one type of cryptocurrency for another, or buy goods and services with virtual coins, you’re liable to pay tax on any “gains” you realize as a result.

Daniel Johnson, a financial advisor and founder of RE|Focus Financial Planning in Asheville, North Carolina says “You’ve got to be careful if you’re doing a lot of trading. If you’re going in and out of different types of cryptocurrency, every single time you place that trade, it is a taxable event.”

Cryptocurrency transactions are becoming more difficult to hide, so if you’ve been avoiding reporting your cryptocurrency on your taxes in the past, this tax season might not be the one where you get away with it.

 

When You’ll be Taxed on Cryptocurrency

The IRS considers bitcoins to be property. Therefore, your taxable income is based on capital gains or losses — essentially, how much value your holdings gained or lost in a given period.

“‘When you trade cryptocurrencies or spend them to purchase something, those actions can trigger capital gains taxes, because you’re trading a harder-to-regulate asset for something which is easier to track,’ says Shehan Chandrasekera, CPA, head of tax strategy at CoinTracker.io, a crypto tax software company.

What you will declare on your taxes depends on the difference between what you paid for the crypto (known as its cost basis) and how much you earn for its sale. If you bought $100 worth of Bitcoin and sold it for $500, you’d see a capital gain of $400. If your Bitcoin lost value in that time, you’d instead face a capital loss. If your losses exceed your gains, you can deduct up to $3,000 from your taxable income (for individual filers).

 

Reporting Cryptocurrency Income

Some people receive virtual currency as payment for services. For example, you may earn crypto as income instead of cash, or you may earn coins or tokens as reward for certain activities. Regardless of how you earn your crypto, you’ll need to record the value of the crypto in U.S. dollars when you buy it with cash or cash equivalents and report that income on your tax return.

Pat White, co-founder and CEO of Bitwave, a company that helps businesses with crypto tax reporting, says: “If I get paid one Bitcoin for services, I have to grab the fair market value for that Bitcoin at the moment I receive it. Right now, if Bitcoin is at $54,000, I have to record $54,000 of revenue as personal income.”

The IRS says that if you receive “virtual currency” as payment for goods or services, the fair market value of this virtual currency must be included in your gross income.

If you buy something with the crypto that you mine or are given, then you will need to keep track of its cost basis. This involves keeping track of how much the crypto is worth when you used it to make the purchase. You can find more information about this on the IRS website.

 

Track Your Activity

When you begin to deal in cryptocurrency, it’s your responsibility to keep track of your taxable activities and the fair market value of your crypto throughout those activities.

The IRS offers only general guidance about the records you’ll need to keep for tax reporting purposes. Some examples given by the agency include records of any time you receive, sell, or exchange virtual currency, as well as the fair market value of your virtual currency.

Some exchanges might provide a Form 1099-B to help you determine your capital gains and losses, but most don’t. You’re responsible for keeping track of your taxable activities and your currency’s fair market value. Starting with the 2023 tax year, cryptocurrency exchanges will be required to issue 1099-Bs. This law was passed as part of a $1.2 trillion bipartisan infrastructure bill that was signed into law by President Biden last November.

Don’t expect cryptocurrency exchanges to give you a tax form this year, says Shehan. The bill for 1099-B forms applies to the 2023 tax year. For 2021 and 2022 tax years, you won’t get a 1099-B.

It’s easy to keep track of your cryptocurrency if you leave it on the exchange you buy it on. But if you buy it, move it to a wallet, and then send it somewhere else, or if you have crypto in multiple places, you may need to be more diligent in tracking your transactions.

There are crypto-focused tax software programs that can help you manage your taxes. These programs let you import data from all exchanges and wallets used, as well as calculate your capital gains and losses for a given year. Some of these programs are  CoinTracker, TokenTax, CryptoTrader.Tax, and more.

 

Got Crypto? Here’s how to prepare for this year’s Tax Season

To simplify your crypto-related tax filing in 2021, start planning ahead now. Don’t wait until April 1, 2022, to begin gathering your reports and figuring out what you owe.

You will have more success with cryptocurrency taxes if you treat it like a business. That means tracking your profits and losses on a monthly basis, keeping your taxes up to date, and being more proactive about it.

If you’re somebody dealing with large amounts of money, you’re making DeFi transactions, staking or mining operations, those people will want to have an Enrolled Agent  to sit down and do tax planning and tax-saving strategies.”

 

Bottomline

If you have questions about your specific tax obligation related to virtual currencies or if you’re unsure if you’re reporting correctly, consider speaking with a tax professional who has experience interpreting the tax code.

The IRS and other regulators are trying to learn more about virtual currencies and the new issues they raise, but they cannot issue guidance on every situation. That’s why it is important to choose a tax professional who understands how the IRS treats cryptocurrency. It is also a good idea to choose someone who has experience reporting cryptocurrency gains and losses.

Reporting your taxes with only your dollar income in mind is already complicated, add to that complexity is knowing when are your taxable events whenever you go near cryptocurrency. Knowing when you are taxable, and how to report your cryptocurrency taxes is half the battle. You need an experienced Enrolled Agent to help you with the other half! Send us a message today and we’ll get you in touch with our experienced Enrolled Agent to start helping you today!

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Benefits of having a Tax Professional

Tax Professional holding a laptop

Benefits of having a Tax Professional

The IRS announced the start of the 2021 tax year last January 24, 2022. When the IRS sounded the horn that signals the beginning of the tax filing season, most taxpayers are faced with the question of whether they should do their taxes at home or if they should hire a tax professional to do it for them. Some might say that they can do their taxes themselves without the need for any professional to help them. But is the US tax code really that simple that you don’t need to have a tax professional do your taxes for you?

 

Turns out the answer is not so simple!

 

DIY Tax Preparation

Taxpayers who choose to do their own taxes think that filing their taxes simply means that they have to answer the questions included in whatever form they think is applicable to them. They are partially correct; however, the US tax code is not as simple as they think it is. The US tax code is getting more and more complicated as the years go by.

Drake Software is a Professional Tax Software company that conducted a survey and they found out that around 46% of paid tax preparers did not have any professional designation. Compare that to the 29% of taxes filed by CPAs and 26% filed by Enrolled Agents.

Having someone with no professional designation to file your taxes for you is as dangerous as filing your taxes yourself without even flipping through the first page of the US tax code. Professional designations are provided to Accountants and Enrolled Agents because they have shown a high level of competency when it comes to dealing with the ever-evolving landscape of tax rules and policies. Going through the maze of taxes without the proper knowledge, continuing professional education and experience can have you facing hefty interest and penalties.

 

Tax Professionals

If the US tax code is as complicated as it ever was, going to a tax professional to do my taxes is the right move, right? The answer to that is also not as simple as it seems. Tax professionals are given the designation because they have shown a high level of competency in dealing with the tax code when they were tried and tested. However, not all tax professionals are created equal.

For example, out of all the registered tax professionals in the country, only 41% have finished their Continuing Professional Education coursework, the other 48% are yet to finish their CPE coursework. Meanwhile, only 47% of tax professionals say that they have studied the latest changes in the tax law that will affect the upcoming filing season, the other 53% say that they haven’t gotten to studying the changes yet according to the survey conducted by Drake Software.

Competency

Competency is not the only criteria to becoming a trusted and effective tax professional. Since tax professionals are dealing with sensitive financial information, you must choose someone that takes good care of them and makes every effort to keep your sensitive financial information away from prying eyes. According to the survey conducted by Drake Software, only 39% of tax professionals use secure online portals to accept and store their client’s sensitive financial documents. 35% of tax professionals haven’t gotten to using a secure online portal and the other 22% don’t intend to use a secure online portal to properly handle their clients’ sensitive financial information.

The bottom line is that the benefit of having a tax professional to do your taxes for you is not the same across the board. Some tax professionals are more competent and experienced when it comes to dealing with the US tax code and some tax professionals conduct their services in a more secure manner protecting you from the prying eyes of no good-doers. If you are to choose a tax professional to do your taxes for you this tax filing season, make sure that you ask them the right questions for you to know if they can give you the peace of mind that your taxes are done the right way according to the latest IRS guidelines and if they can handle and store your sensitive financial information in a secure and safe manner.

 

Bottomline

Doing your taxes to save you some money from hiring a tax professional might seem like a good idea but hiring a tax professional gives you the benefit of knowing that your taxes are done the right way helping you steer clear of the IRS’ bad side which can lead to an audit and then lead to hefty fines and penalties. However, if you are going to choose a tax professional to do your taxes for you, make sure that they can give you the benefit of peace of mind that they are well versed in the latest updates in the tax regulations and that they can handle your sensitive financial information in a safe and secure manner.

The benefit of having a tax professional is not the same across the board. If you want an experienced tax professional to do your taxes for you with the utmost regard for your sensitive financial information then look no further.  We are here to help you have the peace of mind that your unique tax situation is handled accordingly to the latest tax code changes and that your sensitive financial information is handled in a safe and secure manner that keeps it away from prying eyes.

Get in touch with us today!

 

2021 Highlights: Tax processing and refund delay

IRS TAX DOCUMENT HIGHLIGHTED

2021 Highlights: Tax processing and refund delay

Erin Collins, the National Taxpayer Advocate, sums up her assessment of the calendar year 2021 in this short sentence. In the Taxpayers’ Advocate’s Annual Report to Congress, the problems of last year were revealed and warnings were issued for this year’s tax season.

Let’s look at the 2021 highlights concerning tax processing and refund delays. The 2021 highlight on tax processing and refund delay might help us understand the situation facing the concerned agencies handling our 2021 tax processing and refund.

 

Tough Job

Collins says that the IRS faced a busy year in 2021, hence the tax processing and refund delay. The agency was recovering from the pandemic and at the same time had to carry out new laws meant to help combat the financial difficulties caused by that virus.

According to the IRS’s report, 478 million Economic Impact Payments were issued totaling more than $800 billion as the IRS processed and sent out Advance Child Tax Credit payments to more than 36 million families. Over $90 billion has been paid out so far. The report says that in 2021 the IRS lost 17% of its workforce while its workload increased by nearly 20%.

 

Backlogs

Despite a focus on the problems of 2021 highlights, Collins looks ahead to next year’s filing season. According to the report, “Paper is the IRS’s Kryptonite, and the agency is still buried in it.”

The Internal Revenue Service is still working hard to get its tax processing and refund backlog of 6 million unprocessed original individual Form 1040 returns, over 2 million unprocessed amended individual returns, and more than 2 million unprocessed Forms 941 and 941-X employer’s quarterly tax returns up to date.

In addition to all that, the IRS has another estimated 5 million pieces of taxpayer correspondence dating back to April and showing many taxpayers still waiting for refunds – nine months later. An evident proof of the tax processing and refund delay experienced by taxpayers.

E-filed returns are processed much more quickly than paper returns, minimizing refund delays, but the IRS found that millions of e-filed returns were suspended during processing because discrepancies were found between the amounts claimed on the returns and amounts on IRS records.

 

Delayed processing = Late refunds

When the IRS’s May 17, 2021 deadline for filing federal income tax returns dawned, more than 35 million returns were still on hand. About half of these were paper returns awaiting review by IRS staffers. The other half were e-filed returns that had been suspended during processing. Both instances caused large delays for taxpayers expecting refunds.

“Refund delay have a disproportionate impact on low-income taxpayers,” the report says. “Earned Income Tax Credit (EITC) benefits are worth up to $6,660, Child Tax Credit benefits worth up to $2,000 per qualifying child under the tax year 2020 rules, and RRCs are potentially worth several thousand dollars for families who did not receive some or all of their EIPs. Millions of taxpayers rely on the benefits from these programs to pay their basic living expenses, and when refunds are substantially delayed, the financial impact can range from mild inconvenience to severe financial hardship.”

Collins says that the number of returns requiring manual processing or an audit might increase in 2022. New legislation authorizing advances of the Earned Income Tax Credit could mean that even more discrepancies exist between what people report on their tax returns and the IRS records. Thsi legislation might be able to avoid tax processing and refund delay for 2022.

In addition, Congress has authorized monthly advance child tax credits. These payments can be claimed as a credit by taxpayers who don’t receive their Economic Impact Payments for one reason or another.

All these payments have to be reconciled when the recipients file their 2021 returns this tax season. Despite IRS efforts to head off problems, the risk of discrepancies – and math error notices generated by them – remains high.

Customer Service Shortfalls Top the List

While a number of problems were noted by the report to Congress, Collins found some had widespread effects on IRS operations:

  • The “Where’s My Refund?” tool isn’t exactly a fountain of information. The online tool won’t tell you about unprocessed returns and also won’t explain any status delays, reasons for delays, or what actions taxpayers should take.
  • The IRS answered 11% of 282 million calls. This pushed call volumes to triple from the previous year’s; with telephone support getting 282 million telephone calls. Not that they were all answered. Customer service representatives only were able to actually answer about 11 percent of those. “Among the lucky one in nine callers who were able to reach a CSR, the IRS reported that hold times averaged 23 minutes,” the report says. “Practitioners and taxpayers have reported that hold times were often much longer, and frustration and dissatisfaction was high throughout the year with the low level of phone service.”
  • The IRS mailed more than 6 million taxpayer notices during 2021. In many cases, a response was required by the receiving taxpayer and if the IRS automatic system didn’t process a response, the refund claimed on the return wasn’t released. If a taxpayer received a notice about an adjustment to their taxes, the automated system could take action against them if they didn’t respond within 30 days—a fact that many taxpayers were unaware of until it was too late.

 

Bottomline

The IRS may be known as one of the most cost-efficient agencies there is but they have their work cut out for them this tax filing season. To avoid any problems with your tax filing this year, it would be a great idea if you file your return with a tax professional. This way you can help reduce the paper returns that the IRS must process leading them to focus more of their manpower in processing tax returns filed online. As the report said, tax returns filed online get processed much faster, meaning you get to have your refunds faster.

Need a tax professional to help you? Get in touch with us today!

 

Cleaning up QuickBooks for the New Year

cleaning up quickbooks

Cleaning up QuickBooks for the New Year

January is always a time of shifting priorities. People who have just finished with the hectic December season are not yet ready to take on the new year’s responsibilities. They seem to be straddling the two years, and they may find themselves struggling to decide which year they are working in.

Don’t forget to take care of your bookkeeping while you’re getting ready for 2021 and looking ahead to 2022. If you have time, any steps you take now to clean up QuickBooks for the new year will save you time later when the orders start coming in and the new customers start calling.

Here are some suggestions for finishing up the work you started but didn’t finish over the last couple of years:

 

Run Four Critical Reports:

The busy season of December, which can bring its own set of challenges for both you and your customers, is no match for QuickBooks! If a bill goes unpaid in December because many other things are going on, use these four reports to make sure the money gets to its rightful owner:

• A/R Aging Details

Which of your customers is behind on his or her payments? What money are they behind on, when did the money go out, and how much do they owe you?

• Open Invoices

You’d better check to see which invoices haven’t been paid. There will be some duplication with A/R Aging Detail, but this report isolates only unpaid transactions.

• A/P Aging Details

Are you worried about how much money you owe to other people? You are not alone. This report outlines some of the ways in which you can deal with your debts.

• Unpaid Bill Details

Unlike Open Invoices, which shows all of your bills no matter the status of their balances, this report displays only those bills that have unpaid balances.

 

Create Statements for Past-due Customers

Figure 1: QuickBooks has a statement-sending feature that lets you focus on collecting what is owed without having to worry about contact with your customers.

Even if it’s early in the year, if some customers are more than 60 days late paying your bills, it might be worth making a phone call or at least sending a personalized email to let them know you need their payments as soon as possible.

You can also send statements to your customers, providing details of financial activity between you and your customers for a given period of time. To create a statement, click the Statements icon in the company toolbar and select Create Statement. Select a statement type and enter the range of dates you want to include. Check the information on the screen and select any options you may wish to include on the statement. If customers don’t respond to your statements within ten days, it may be time for a phone call.

 

Take a Hard Look at Your Inventory

You may have neglected this for a while, but it’s time to start back up again—especially if you had a busy holiday season. The best way to do this is to open the Vendors menu, scroll down and hover over Vendor Activities, and click Inventory Center.

If you have a small inventory, you could review which items are listed as “Active Inventory” under “Assembly,” to the left side of the window. On the right side of the window, you will find details about each item. However, if you sell a lot of different items, it would take too much time to do that. In that case, you might want to run one of the reports linked from this screen. The QuickReport can be helpful as well.

Figure 2: You can use QuickBooks’ Inventory Center to get information about individual items you sell.

Tip: If you need to adjust the quantity on hand, click the down arrow next to Manage Transactions and select Adjust Quantity/Value on Hand. We can help you figure out if your inventory is too low for your needs.

 

Set Up Online Financial Connections

January is also a good time to start thinking about how you can better use QuickBooks in 2022. Our users tend to learn how to perform the functions they need and not explore any further when using software, and QuickBooks is such a large program that that’s understandable.

But two tools can have a tremendous impact on your business, including how you get paid faster by customers and your ability to understand where you stand financially every day.

  • Online Banking – Did you know that the Bank Feeds Center in QuickBooks can connect to a number of financial institutions? If you sign up for this service, you’ll get your cleared daily transactions imported into your program without having to wait until your monthly statement comes.
  • Online Payments – If you’re only accepting checks, you’re probably getting paid more slowly than you would with credit cards, eChecks, or ACH payments. With QuickBooks Desktop Payments, you can accept multiple payment types and get paid faster.

Doing an overhaul of your bookkeeping at the start of the year can be a daunting task to anyone. But there is no shame in asking for help from the experts. Lucky for you we are in the business of helping small businesses make the most out of their business financials.

Get in touch with us today!

Financial Strategies for the New Year

financial strategy for the new year

Financial Strategies for the New Year

While the cost of starting and running a business may be going down for the new year, their profitability isn’t following the same trajectory. The costs associated with technology, equipment, and employees have gone up, while the growth potential has gone down. Qualifying loan borrowers have become even more selective with their earnings out there to make a kill. If you are planning to start a new business or planning to expand your business this year, it would help you to know these financial strategies for the new year!  These financial strategies for the new year can prove to be that one element that stands by you when times are tough.

 

Here are some financial strategies for the new year:

  1. Planning your finances ahead of time will help you avoid a cash-flow problem. Meeting with your banker when you know your business is headed for some problems is much better than surprising them.

 

  1. To encourage cash flow in times of weak revenue growth, pay employees bonuses on revenue adjusted for outflows and investments. In this way, you ensure that your employees are encouraged to take a long-term view. Should business turn sour, this policy will save you money.

 

  1. It makes sense financially to tie the pay of people who manage cash, receivables, and inventory to performance. Pay your credit manager for results—how well she collects, not her appearance or work habits. Pay her bonuses for getting the accounts receivable down without creating a lot of out-of-stock situations, and don’t worry whether she has the seven habits of successful people.

 

  1. If you borrow from your bank, keep your cash in the bank to an absolute minimum. Pay your accountant a bonus for making every dollar of cash flow work hard, not because his books balance to the penny. Ask your banker about “zero balance checking,” a system where you have no cash in the bank but where the bank counts up the total of your checks that arrive every day and adds that amount to your loan balance. Similarly, when your receivables are paid and the check deposited in the bank, the bank credits your loan balance with that amount.

 

  1. Consider adjusting inventory and receivables downward when sales fall. Both of these should move in line with sales so that when sales decline, a drop in inventory and receivables is a logical next step. Calculate a reasonable level of inventory and an acceptable level of receivables for several levels of sales, so that when sales decline, you have the option of adjusting both downward in conjunction with the decline.

 

  1. Don’t assume that just because your business grows quickly, it can fund its own growth. Many industries use a financial structure in which sales finance debt, rather than equity financing. Borrowing from multiple banks can be advantageous. It is not unlike buying a car; if the dealership knows you will only purchase a vehicle from it, you will never receive the best deal on the vehicle.

 

  1. When taking out a loan, you should focus on more than just the interest rate. There are many other important factors to consider when looking for financing, including the collateral requirements, the value attached to your assets, and others. In a future column, we’ll discuss how to negotiate for a good term loan. Finally, here’s a little test of your financial expertise.

Taking the financial strategies listed above into consideration, try answering all three of these questions, if you can then you have a high level of financial literacy. If not, consider working with a bookkeeper or financial advisor to better understand the financial aspects of your business.

Question #1: Can you explain to someone who has little or no background in accounting the difference between an income statement, balance sheet, cash flow statement, sources, and uses of financial statements?

Question #2: Can you explain to someone the difference between profit and cash flow.

Question #3:  Can you explain to someone how a company gets in each of these four situations:

  1. Makes a profit but has no cash flow. b. Has cash flow but makes no profit.
  2. Has cash flow and profit at the same time
  3. Has neither cash flow nor profit.

 

Were you able to answer all three questions? If yes, then congratulations, you are all set to run your business with your financial know-how.

If not, then there’s nothing to worry about. We are here to help you get a hold of your business financials! Send us a message today and we’ll discuss how we can help you steer your business in the right direction through proper utilization of your business’s financial data.

Get in touch today!

 

Prepare early for the 2022 Tax Filing season

early preparation with alarm clock

Prepare early for the 2022 tax filing season

Filing your tax return can be as complicated as always, especially if you received stimulus payments or advance child tax credit payments. However, taxpayers can take steps now to ease the process of tax filing by preparing early for the 2022 tax filing season. Despite the complications that may arise from changes in policy or law, here are four things tax payers can do to prepare early for the 2022 tax filing season.

 

Gather and Organize your Tax Records

When you have all the needed tax records organized ahead of time, preparing an accurate and complete tax return is easier. This reduces the chance of errors that lead to processing delays. It also reduces the chance that you will forget to include a necessary document with your tax returns. As a result, it helps you get your refund faster. Here are the important tax records you need to file a return:

  • Forms W-2 from employers
  • Forms 1099 from banks, issuing agencies, and other payers. Including unemployment compensation, dividends, distributions from a pension, annuity, or retirement plan.
  • Form 1099-K, 1099-MISC, W-2, or other income statements for workers in the gig economy.
  • Form 1099-INT for interest received.
  • And other income documents and records of virtual currency transactions.

Note: Taxpayers should hold on to any receipts for income from self-employment and other sources, they should also keep copies of tax returns and any supporting documents for at least three years.

Income documents such as tax forms help you determine whether you can deduct or claim credits. For example, people who need to reconcile their advance payments of the child tax credit and Premium Tax Credit will need their related 2021 information. Those who did not receive their full third Economic Impact Payment will need their third payment amounts to figure and claim the 2021 Recovery Rebate Credit.

You should also keep end of year documents such as:

  • Letter 6419, 2021 Total Advance Child Tax Credit Payments to reconcile advance child tax credit payments.
  • Letter 6475, Your 2021 Economic Impact Payment, to determine eligibility to claim recovery rebate credit.
  • Form 1095-A, Health Insurance Marketplace Statement, to reconcile advance premium tax credits for Marketplace coverage.

 

Confirm Mailing and Email Addresses and Report Name Changes

To be sure that you receive your tax forms on time, you should provide the IRS with a new mailing address or email address for each employer, bank, and other payers. You can notify the IRS of an address change by completing Form 8822, Change of Address, and returning it to the IRS. You should also tell your local post office to forward your mail. You should also notify the Social Security Administration of a legal name change.

 

View Account Information Online

If you have not set up your Online Account, it’s time to do so now. If you already have an Online Account, be sure to check it regularly for updates about your federal tax account. Taxpayers can use Online Account to securely access the latest available information about their federal tax account.

 

Review Proper Tax Withholding and Make Adjustments if Needed

Taxpayers who find themselves with a tax bill or an unexpectedly large refund in 2021 might consider adjusting how much tax their employer withholds from their paychecks. Completing a new Form W-4 can help individuals keep more money in each pay period and also avoid a large tax bill at the end of the year. Life changes – getting married or divorced, welcoming a child, or taking on a second job – may be reasons to change withholding.

You should make quarterly estimated tax payments if you receive a lot of non-wage income such as self-employment profits, investment income, taxable Social Security benefits, or pension and annuity income.

 

Tax Season Is Fast Approaching

Filing taxes is an inevitable aspect of our lives, and with the tax law becoming more complex with every passing year, there’s no better time to get ready than right now! But you can save yourself the trouble by having a professional do it for you! Send us a message today and we’ll discuss how we can make your tax reporting a breeze!

Get in touch with us now!

4 Simple Ways To Kick Debt This Holiday Season

kick debt this holiday season

4 Simple Ways To Kick Debt This Holiday Season

Whether it’s Christmas, Hanukkah, Diwali, etc., the holiday season is prime time for spending and holiday shopping. That nice shiny credit card comes back out and many of us use it to buy gifts or buy more than we can afford. This article will present 4 simple ways to not be overcome by the temptation to rake up credit card debt during this busy season.

 

Review Your Credit Card Balances

Before you head to your preferred shopping venue, check your credit card balances. There’s nothing like seeing a large debt – or several – to make you think twice about spending. Writing it down has even more of an impact on how much you actually spend and how much debt you end up with this holiday season.

 

Control Your Spending

To kick debt during the holidays or in any other context, the first step is to craft a budget that includes your total expected expenses in each category. Any item you are considering should be compared to your budget to ensure you can afford it. If it falls outside of your budget, you will want to rethink whether going into debt is worth it.

 

Pay Off High-Interest Cards

If you are planning a last-minute shopping spree this year and still have considerable credit card debt on your cards, try to pay off any high-interest cards before you spend any more.

 

Pay With Cash

A recent MIT study indicates that shoppers spend more when using credit cards than they do when using cash because of the “out of sight, out of mind” mentality. Save money this Christmas season and avoid holiday debt by using cash instead of credit cards.

Taxes should be the least of your worry after you’re done with your holiday shopping spree. Let our experienced tax professionals handle your taxes to save you time and to give you the peace of mind that you need!

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3 Emerging Small Business Bookkeeping Trends for 2022

bookkeeping trend 2022 small business

3 Emerging Small Business Bookkeeping Trends for 2022

Small business bookkeeping is changing. Thanks to the rise of cloud-based solutions, there’s more competition among providers. As a result, the price of good bookkeeping has gone down. But that’s not the only business you need to be aware of in terms of bookkeeping trends for 2022. Check out these developments that are emerging small business bookkeeping trends for 2022.

1. Outsourcing

A lot of small businesses and startups are getting tired of the bookkeeping side of running a business. They want to focus on activities that will increase growth but need help or someone else to do the necessary daily bookkeeping tasks. That is why different businesses outsource their bookkeeping and accounting needs to companies that offer accounting outsourcing services. These include bookkeepers who provide services such as outsourcing bookkeeping, payroll and accounts payable and receivable services.

That is why in 2022, the trend of outsourcing bookkeeping is yet to show signs of dwindling. Mainly due to the fact that small business owners see the value of outsourcing their bookkeeping to give them more time and energy to focus on growing their business.

2. Bookkeeping Automation

One of the trending topics in the business world is automation. Humans are always one step behind efficiency and in a fast-paced life like the one we live in today the ability to automate tasks for greater speed and precision is necessary. We’re not yet at a stage where robots can take care of us but businesses have been finding ways to streamline administrative processes and cut chaos through the use of technology. A great example is the introduction of cloud accounting software which can only mean good things for small and large businesses.

Automation is yet to reach its full potential in terms of providing small business owners benefits that could help them further grow their business. It is wise for a small business owner to keep an eye out on this emerging bookkeeping trend for 2022 to see if adoption can benefit them in any way.

 

3. Data Analytics

Bookkeeping and accounting have changed dramatically over the years. From manual ledgers to online cloud platforms, the industry has been through several waves of technological transformation. We now live in the age of data analytics, a time where accounting is no longer about spreadsheets and calculators. Data-based insights and business intelligence have become crucial aspects in today’s fast-changing environment.

In business, numbers mean everything. That is why it is important to find a bookkeeper that has the experience and knowledge to gather the financial data of your business and translate it to you in a meaningful and helpful way so you can make the best-informed decisions for your small business.

 

Key takeaway

As you can see, everything is changing. As a small business owner, there are many considerations that you need to take in before hiring or using any bookkeeping service. You will want to consider the size of the business, your location, and its longevity. In other words, you will want to make sure that your bookkeeping services are going to continue into years to come. Ultimately, with so many new accounts come a whole new deal for entrepreneurs who are serious about their cash flow management needs.

Need to automate your bookkeeping to help save you some time as an extremely busy entrepreneur? You’re in luck! We are in the business of helping small businesses. Send us a message today and we’ll discuss how we can help your business stay up to date with the latest and greatest trends in bookkeeping.

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