Tips for Data Security

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Any bookkeeping, business or tax article contained in this communication, including attachments and enclosures, is not intended as a thorough, in-depth analysis of specific issues, nor a substitute for a formal opinion, nor can it be used to avoid tax-related penalties. If desired, we would be pleased to perform the requisite research and provide you with a detailed written analysis. Such an engagement may be the subject of a separate engagement letter that would define the scope and limits of the desired consultation services.

In today’s technology-advanced society, things have become more convenient. As a business owner, having the option to do many things online saves you time and money. However, doing things online means you provide sensitive information which is vulnerable to the risk of being hacked.

Here are some protective strategies you can adapt to secure your data:

  1. Utilize Security Technology/Software

Data Security

Protecting your data starts with the device you use in connecting to the internet. You need trustworthy security software to block any malware that could harm your device.

You should have anti-virus software that scans your computer system for hidden malware, spyware, and viruses. It prompts you to take action to prevent your files and documents from being corrupted. However, scanning your system for hidden malware is not enough. Enabling a firewall between your device and the internet is a precautionary measure against malware. It acts as a shield against any suspicious traffic and malicious code coming from the internet. Also, always set up two-factor authentication if you sign up for any online account registration. It significantly raises your attention whenever someone tries to break into your system.


  1. Back-Up Files

Data Security

Backing up your data is a smart way to keep your data safe. You can back-up your data by using an external hard drive, a cloud back up or you can opt to use both. Your back-up should be encrypted to make it inaccessible to unauthorized people.


  1. Educate Yourself and be Alert to Email Scams

Data Security

Cybercrime evolves in new ways possible. As a business owner, it is your responsibility to be aware of the new schemes exploited by hackers. These schemes can take the form of emails, downloaded applications, online advertisement and etc. Always avoid opening any of these because malware might be activated just by clicking it.


These are some of the basic precautions which you can implement in your business all year round.

For bookkeeping, payroll and tax services for your business, contact us today at or (832)-437-0385.

Data Security

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