Here’s a checklist to help you document your travel expenses:
- Keep accurate records of all travel expenses, including dates, destinations, business purposes, and receipts. Use a dedicated travel expense log or app to track your expenses as you incur them.
- Clearly distinguish between business and personal expenses. Only business-related expenses are deductible.
- Retain receipts for all deductible expenses, including transportation, lodging, meals, and incidentals. The IRS may require these receipts as proof of your expenses.
- For each trip, document the specific business purpose, such as attending a conference, meeting with clients, or conducting research. This information should be included in your travel expense log or records.
- If you are an employee, ensure you comply with your employer’s travel expense policies and procedures. Obtain necessary approvals and follow reimbursement processes.
- If you use your personal vehicle for business travel, keep a detailed mileage log to substantiate your deductible mileage expenses.
